Meetings and Agendas

Council meetings are held every six weeks on a Wednesday. Special council meetings might also be called when needed. Infrastructure and Services Committee meetings are also held every six weeks, Audit and Risk Committee meetings are held on a quarterly basis.

Full council meeting calendar – 2020 (PDF, 140KB)

Council Standing Orders (PDF, 5MB)

Anyone is welcome to attend a meeting and you can get the relevant papers two working days before the meeting.

You can get them:

  • online, by clicking on the events below,
  • at the reception desk, 161 Queen Street and at the Library, 54 Queen Street, where copies are available for inspection, or
  • by getting in touch with us on 06 370 6300 or [email protected]

At the beginning of the Infrastructure and Services Committee and Council meetings, there is time for you to speak about anything relevant to the committee or council meeting.  If you’d like to speak should get in touch with Harriet Kennedy, Governance Advisor/Committee Secretariat by calling 370 6300 or emailing [email protected].

Public Forums

Public forums are a time for public comments, normally at the start of a meeting. They are for members of the public to talk about things that aren’t necessarily on the agenda and bring them to the attention of the Council. In the case of a committee or subcommittee, any issue, idea or matter raised in a public forum must fall within the terms of reference of that body.

Time limits
There will be about 30 minutes available for the public forum. If you want to speak you need to make your request to the Chief Executive (or their delegate) at least one clear day before the meeting, your request should say what you’re planning to talk about. If you don’t make your request in time the Chairperson can still decide to let you speak. You can speak for up to 5 minutes. You can only have two speakers talk on behalf of an organisation. If there’s more than 6 people who want to speak, the Chairperson can restrict the speaking time for all the speakers.

Restrictions
The Chairperson can decline to hear a speaker or stop a presentation if the speaker:

• is repeating views presented by an earlier speaker at the same forum;
• is criticising elected members and/or staff;
• is being disrespectful or offensive;
• has already spoken on the same issue; or if
• The matter is subject to legal proceedings; and
• The matter is subject to a hearing, including the hearing of submissions where the local authority or committee sits in a quasi-judicial capacity.

At the end of the presentation, with the permission of the Chairperson, elected members can ask questions. Questions have to be about getting information or clarification on things the speaker has talked about. After the forum there is no debate and no decisions will be made about things raised during the forum unless they are to do with items that are already on the agenda. 

Where to come
You will be told were the meeting is. Most of them are in the Council Chamber at Waiata House, Lincoln Road, Masterton. You will need to arrive at least 15 minutes before your allocated time. If we’re ahead of schedule we might ask you to speak earlier than the time you were given.

At the meeting
When you arrive, sit in the public seating area of the meeting room. If you have written material please give it to the secretary to hand out. The chairperson will let you know how long you have to speak. When it’s your turn to speak the chairperson will introduce you to the Council and invite you to the submitters table. You can sit or stand to present your submission.

What you can’t do at a meeting
Public Forums are not a place to ask for information. If there is information you want you can call us on 06 370 6300.
You can’t ask elected members questions.
The public can’t disturb the meeting and the chairperson can have disruptive people removed.

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Past Events › Council Meetings

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May 2020

Hearings | Annual Plan 2020/2021 and Speed Limit Review

May 6 @ 10:00 am - 4:00 pm

Download the Hearings Agenda here Download submissions received on the Annual Plan 20/21 here Download submissions received on the Speed Limit Review here AGENDA Conflicts of Interest (Members to declare conflicts, if any) Apologies 2020/21 ANNUAL PLAN AND SPEED LIMIT REVIEW HEARINGS (045/20) Pages 121-241 A live stream of the hearings can be viewed in…

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Council Meeting – CANCELLED

May 13 @ 3:00 pm - 5:00 pm
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Extraordinary Council Meeting

May 20 @ 1:00 pm - 2:00 pm

Download agenda here AGENDA Conflicts of Interest (Members to declare conflicts, if any) Apologies Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 PROPOSED GOVERNANCE ARRANGEMENTS FOR WAIRARAPA RECOVERY (057/20) Pages 121-134  

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Audit and Risk Committee Meeting

May 20 @ 2:00 pm - 5:00 pm

Download the agenda here AGENDA ITEMS CONFLICTS OF INTEREST (Members to declare conflicts, if any) APOLOGIES PUBLIC FORUM LATE ITEMS MINUTES OF PREVIOUS MEETING TO BE RECEIVED (028/20) Pages 401-407 AUDIT ENGAGEMENT AND AUDIT PROPOSAL LETTERS FOR 2020-2022 (048/20) Pages 411-432 TREASURY MANAGEMENT POLICY (055/20) Pages 433-456 THIRD QUARTER REPORTS (047/20) Pages 457-461: Aratoi Regional…

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Council Meeting | Annual Plan Deliberations

May 27 @ 10:00 am - 5:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
+ Google Map

Download the agenda here AGENDA: Conflicts of Interest (Members to declare conflicts, if any) Apologies Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987: Minutes of the Extraordinary Council meeting…

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June 2020

Infrastructure and Services Committee

June 10 @ 2:00 pm - 4:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
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Download agenda here AGENDA: CONFLICTS OF INTEREST (Members to declare conflicts, if any) APOLOGIES PUBLIC FORUM LATE ITEMS Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 HENLEY LAKE SERVICES UPGRADE (071/20) Pages 310-317 INFRASTRUCTURE UPDATE (072/20) Pages 319-323 COMMUNITY FACILITIES & ACTIVITIES INFRASTRUCTURE AND SERVICES UPDATE…

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Wairarapa COVID-19 Recovery Joint Committee

June 16 @ 1:30 pm - 2:30 pm
Waihinga Centre, Texas Street
Martinborough,
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Download the agenda here Agenda Voting Systems for Chair and Deputy Chair Nomination and election of Chair Nomination and election of Deputy Chair Apologies Conflicts of Interest Public Participation Actions from Public Participation Extraordinary Business Recovery Plan Report (Pages 1-35)

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Emergency Awards and Grants Committee Meeting

June 17 @ 9:30 am - 10:00 am
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
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Download agenda here AGENDA ITEMS Conflicts of Interest (Members to declare conflicts, if any) Apologies Matters to be considered with the public excluded: Civic Award

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Council Meeting | Speed Limit Review Deliberations

June 17 @ 10:00 am - 12:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
+ Google Map

Download agenda here AGENDA: 1. Conflicts of Interest (Members to declare conflicts, if any) 2. Apologies 3. Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 4. Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987: 5. 2019/20 SPEED…

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Council Meeting

June 24 @ 3:00 pm - 7:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
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Download agenda here Download Report 086/20 Attachment 1 here AGENDA: Conflicts of Interest (Members to declare conflicts, if any) Apologies Public Forum: Tuia Programme representatives Waiaria Pitau and Martel Anderson; Youth Council; Jeremy Logan, Extinction Rebellion Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 Items to…

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