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Meetings | Ngā Hui

Council meetings are held every six weeks on a Wednesday. Special council meetings might also be called when needed. Infrastructure and Services Committee meetings are also held every six weeks, Audit and Risk Committee meetings are held on a quarterly basis.

Full council meeting calendar – 2021 (PDF, 129KB)

Council Standing Orders (PDF, 5MB)

Governance Code of Conduct (PDF, 3MB)

Anyone is welcome to attend a meeting and you can get the relevant papers two working days before the meeting. The minutes for each meeting appear in the agenda of the following meeting, you can also request a copy by emailing [email protected]

You can get them:

  • online, by clicking on the events below,
  • at the reception desk, 161 Queen Street and at the Library, 54 Queen Street, where copies are available for inspection, or
  • by getting in touch with us on 06 370 6300 or [email protected]

At the beginning of the Infrastructure and Services Committee and Council meetings, there is time for you to speak about anything relevant to the committee or council meeting.  If you’d like to speak should get in touch with Harriet Kennedy, Governance Advisor/Committee Secretariat by calling 370 6300 or emailing [email protected].

Public Forums

Public forums are a time for public comments, normally at the start of a meeting. They are for members of the public to talk about things that aren’t necessarily on the agenda and bring them to the attention of the Council. In the case of a committee or subcommittee, any issue, idea or matter raised in a public forum must fall within the terms of reference of that body.

Time limits
There will be about 30 minutes available for the public forum. If you want to speak you need to make your request to the Chief Executive (or their delegate) at least one clear day before the meeting, your request should say what you’re planning to talk about. If you don’t make your request in time the Chairperson can still decide to let you speak. You can speak for up to 5 minutes. You can only have two speakers talk on behalf of an organisation. If there’s more than 6 people who want to speak, the Chairperson can restrict the speaking time for all the speakers.

Restrictions
The Chairperson can decline to hear a speaker or stop a presentation if the speaker:

• is repeating views presented by an earlier speaker at the same forum;
• is criticising elected members and/or staff;
• is being disrespectful or offensive;
• has already spoken on the same issue; or if
• The matter is subject to legal proceedings; and
• The matter is subject to a hearing, including the hearing of submissions where the local authority or committee sits in a quasi-judicial capacity.

At the end of the presentation, with the permission of the Chairperson, elected members can ask questions. Questions have to be about getting information or clarification on things the speaker has talked about. After the forum there is no debate and no decisions will be made about things raised during the forum unless they are to do with items that are already on the agenda. 

Where to come
You will be told where the meeting is. Most of them are in the Council Chamber at Waiata House, Lincoln Road, Masterton. You will need to arrive at least 15 minutes before your allocated time. If we’re ahead of schedule we might ask you to speak earlier than the time you were given.

At the meeting
When you arrive, sit in the public seating area of the meeting room. If you have written material please give it to the secretary to hand out. The chairperson will let you know how long you have to speak. When it’s your turn to speak the chairperson will introduce you to the Council and invite you to the submitters table. You can sit or stand to present your submission.

What you can’t do at a meeting
Public Forums are not a place to ask for information. If there is information you want you can call us on 06 370 6300.
You can’t ask elected members questions.
The public can’t disturb the meeting and the chairperson can have disruptive people removed.

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Past Events › Council Meetings

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August 2021

Audit and Risk Committee Meeting

August 18 @ 2:00 pm - 5:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
+ Google Map

Download the agenda here AGENDA ITEMS CONFLICTS OF INTEREST (Members to declare conflicts, if any) APOLOGIES PUBLIC FORUM LATE ITEMS MINUTES OF PREVIOUS MEETING TO BE RECEIVED (090/21)                SERVICE PROVISION REPORT: ARATOI REGIONAL TRUST and NUKU ORA (143/21) SERVICE PROVISION REPORT: DESTINATION WAIRARAPA (144/21) NON-FINANCIAL PERFORMANCE 2020/21 YEAR END REPORT (145/21) HEALTH AND…

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Infrastructure and Services Committee Meeting

August 25 @ 2:00 pm - 5:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
+ Google Map

Download the agenda here AGENDA CONFLICTS OF INTEREST (Members to declare conflicts, if any) APOLOGIES PUBLIC FORUM LATE ITEMS STRATEGIC PLANNING INFRASTRUCTURE AND SERVICES UPDATE (154/21) Pages 311-430 COMMUNITY FACILITIES & ACTIVITIES INFRASTRUCTURE AND SERVICES UPDATE  (155/21) Pages 431-438 INFRASTRUCTURE UPDATE (156/21) Pages 439-458

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Extraordinary Council Meeting

August 30 @ 4:30 pm - 5:30 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
+ Google Map

Download the agenda here AGENDA Karakia Conflicts of Interest (Members to declare conflicts, if any) Apologies Late Items Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 2021 REPRESENTATION REVIEW – INITIAL PROPOSAL (161/21) Pages 121-144

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September 2021

Awards and Grants Committee Meeting

September 8 @ 9:00 am - 2:30 pm
Via Zoom, -
-, - -

Download the agenda here AGENDA CONFLICTS OF INTEREST (Members to declare conflicts, if any) APOLOGIES LATE ITEMS COMMUNITY WELLBEING GRANT AND COMMUNITY EVENTS FUND APPLICATIONS FOR 2021/22 (168/21)   Pages 211-232

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Council Meeting

September 15 @ 3:00 pm - 6:00 pm

Download the agenda here This meeting will be live-streamed on the Masterton District Council Facebook page. AGENDA Karakia Conflicts of Interest (Members to declare conflicts, if any) Apologies Public Forum: Allan Kirk - Climate Change: Masterton Action Group - Petition in relation to the Civic Centre Late items for inclusion under Section 46A(7) of the…

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Wairarapa Combined District Plan Joint Committee Meeting

September 21 @ 10:00 am - 3:00 pm

Download agenda here AGENDA CONFLICTS OF INTEREST (MEMBERS TO DECLARE CONFLICTS, IF ANY) APOLOGIES CONFIRMATION OF PREVIOUS MINUTES Pages 1-6 RMA REFORM (VERBAL UPDATE) REVIEW OF SIGNS – SUMMARY REPORT  Pages 7-11 REVIEW OF TEMPORARY ACTIVITIES – SUMMARY REPORT  Pages 12-16 REVIEW OF ACTIVITIES ON THE SURFACE OF WATER – SUMMARY REPORT  Pages 17-22 REVIEW…

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Extraordinary Council Meeting

September 29 @ 3:00 pm - 5:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
+ Google Map

Download the agenda here This meeting will be livestreamed on the Masterton District Council Facebook page AGENDA Karakia Conflicts of Interest (Members to declare conflicts, if any) Apologies Late Items Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987: Acting Chief Executive Remuneration CIVIC CENTRE PROJECT COMMITTEE…

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October 2021

Infrastructure and Services Committee Meeting

October 6 @ 2:00 pm - 4:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
+ Google Map

Download the agenda here Download the supplementary agenda here Please note that due to current COVID-19 alert levels this meeting will not be open for public attendance but will be livestreamed on Masterton District Council's Facebook and YouTube pages AGENDA CONFLICTS OF INTEREST (Members to declare conflicts, if any) APOLOGIES PUBLIC FORUM LATE ITEMS STRATEGIC…

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Council Meeting – Hearing of Representation Review Submissions

October 13 @ 10:00 am - 12:00 pm

Submitters will attend this meeting by zoom and the meeting will be livestreamed Download the agenda here Download the full set of submissions here AGENDA Karakia Conflicts of Interest (Members to declare conflicts, if any) Apologies MASTERTON DISTRICT COUNCIL 2021 REPRESENTATION REVIEW HEARING (191/21) Pages 121-124

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Council Meeting

October 27 @ 3:00 pm - 6:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
+ Google Map

Download the agenda here Due to current alert level restrictions, this meeting will be live-streamed on the Masterton District Council Facebook page AGENDA Karakia Conflicts of Interest (Members to declare conflicts, if any) Apologies Public Forum Late items for inclusion under Section 46A(7) of the Local Government Official  Information and Meetings Act 1987 Items to…

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