Meetings and Agendas

Council meetings are held every six weeks on a Wednesday. Special council meetings might also be called when needed. Infrastructure and Services Committee meetings are also held every six weeks, Audit and Risk Committee meetings are held on a quarterly basis.

Full council meeting calendar – 2021 (PDF, 129KB)

Council Standing Orders (PDF, 5MB)

Anyone is welcome to attend a meeting and you can get the relevant papers two working days before the meeting.

You can get them:

  • online, by clicking on the events below,
  • at the reception desk, 161 Queen Street and at the Library, 54 Queen Street, where copies are available for inspection, or
  • by getting in touch with us on 06 370 6300 or [email protected]

At the beginning of the Infrastructure and Services Committee and Council meetings, there is time for you to speak about anything relevant to the committee or council meeting.  If you’d like to speak should get in touch with Harriet Kennedy, Governance Advisor/Committee Secretariat by calling 370 6300 or emailing [email protected].

Public Forums

Public forums are a time for public comments, normally at the start of a meeting. They are for members of the public to talk about things that aren’t necessarily on the agenda and bring them to the attention of the Council. In the case of a committee or subcommittee, any issue, idea or matter raised in a public forum must fall within the terms of reference of that body.

Time limits
There will be about 30 minutes available for the public forum. If you want to speak you need to make your request to the Chief Executive (or their delegate) at least one clear day before the meeting, your request should say what you’re planning to talk about. If you don’t make your request in time the Chairperson can still decide to let you speak. You can speak for up to 5 minutes. You can only have two speakers talk on behalf of an organisation. If there’s more than 6 people who want to speak, the Chairperson can restrict the speaking time for all the speakers.

Restrictions
The Chairperson can decline to hear a speaker or stop a presentation if the speaker:

• is repeating views presented by an earlier speaker at the same forum;
• is criticising elected members and/or staff;
• is being disrespectful or offensive;
• has already spoken on the same issue; or if
• The matter is subject to legal proceedings; and
• The matter is subject to a hearing, including the hearing of submissions where the local authority or committee sits in a quasi-judicial capacity.

At the end of the presentation, with the permission of the Chairperson, elected members can ask questions. Questions have to be about getting information or clarification on things the speaker has talked about. After the forum there is no debate and no decisions will be made about things raised during the forum unless they are to do with items that are already on the agenda. 

Where to come
You will be told were the meeting is. Most of them are in the Council Chamber at Waiata House, Lincoln Road, Masterton. You will need to arrive at least 15 minutes before your allocated time. If we’re ahead of schedule we might ask you to speak earlier than the time you were given.

At the meeting
When you arrive, sit in the public seating area of the meeting room. If you have written material please give it to the secretary to hand out. The chairperson will let you know how long you have to speak. When it’s your turn to speak the chairperson will introduce you to the Council and invite you to the submitters table. You can sit or stand to present your submission.

What you can’t do at a meeting
Public Forums are not a place to ask for information. If there is information you want you can call us on 06 370 6300.
You can’t ask elected members questions.
The public can’t disturb the meeting and the chairperson can have disruptive people removed.

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Past Events › Council Meetings

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October 2020

Council Meeting

October 28, 2020 @ 3:00 pm - 6:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
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Download the agenda here AGENDA: Karakia Conflicts of Interest (Members to declare conflicts, if any) Apologies Public Forum: People First: Peter Knighton, Millie Ogg and Sue Hobbs; Youth Council and Students Against Dangerous Driving Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 Items to be considered…

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November 2020

Wairarapa Combined District Plan Joint Committee Meeting

November 10, 2020 @ 9:00 am - 12:30 pm
WBS Room, Greytown Town Hall and Library, 115 Main St, Greytown, 115 Main Street
Greytown, Wairarapa New Zealand
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Download agenda here AGENDA Introductions Confirmation of Chair for this meeting Apologies Confirmation of Agenda Conflict of Interest Recommendation for Appointment of Independent Commissioner Chairperson Scope of District Plan Review Aspirations and Ideas for Review  

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Infrastructure and Services Committee Meeting

November 18, 2020 @ 2:00 pm - 3:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
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Download the agenda here AGENDA CONFLICTS OF INTEREST (Members to declare conflicts, if any) APOLOGIES PUBLIC FORUM LATE ITEMS Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 WASTE MINIMISATION AND MANAGEMENT UPDATE A verbal update will be provided INFRASTRUCTURE UPDATE (166/20) Pages 311-318 COMMUNITY FACILITIES &…

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Audit and Risk Committee Meeting

November 18, 2020 @ 3:00 pm - 5:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
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Download the agenda here AGENDA APOLOGIES CONFLICTS OF INTEREST (Members to declare conflicts, if any) LATE ITEMS MINUTES OF PREVIOUS MEETING TO BE RECEIVED (118/20) Pages 401-405 FIRST QUARTER REPORTS (161/20) Pages 411-417 THREE MONTHS TO DATE FINANCIAL REPORT (171/20) Pages 418-440 NON-FINANCIAL PERFORMANCE 2019-20 FIRST QUARTER REPORT (170/20)  Pages 441-453 LGFA ANNUAL GENERAL MEETING…

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Extraordinary Council Meeting

November 25, 2020 @ 1:30 pm - 2:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
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Download the agenda here AGENDA Conflicts of Interest (Members to declare conflicts, if any) Apologies Late Items Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 ADOPTION OF THE ANNUAL REPORT 2019/2020 (176/20)  Pages 121-290

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Awards and Grants Committee Meeting

November 25, 2020 @ 2:00 pm - 5:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
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Download the agenda here AGENDA Conflicts of Interest (Members to declare conflicts, if any) Apologies CONTESTABLE GRANTS TO A CONTRACT FOR SERVICE (174/20)    Pages 611-614 Matters to be considered with the public excluded: Civic and Youth Awards

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CANCELLED – WAIRARAPA COVID-19 RECOVERY JOINT COMMITTEE MEETING

November 30, 2020 @ 2:30 pm - 3:30 pm
Waihinga Centre, Texas Street
Martinborough,
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Download agenda here This meeting has been cancelled.  The next meeting is on 22 February 2021. AGENDA A1.  Apologies A2. Conflicts of Interest A3. Public Participation A4. Actions from public participation A5. Confirmation of Minutes A6. Extraordinary Business B1  Wairarapa Recovery for November B2. Wairarapa Recovery Survey Report B3. Verbal update from Mayor Lyn Patterson…

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December 2020

Council Meeting

December 9, 2020 @ 3:00 pm - 5:00 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
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Download the agenda here AGENDA Karakia Conflicts of Interest (Members to declare conflicts, if any) Apologies Public Forum: Presentation of Gold Awards; Youth Council Late items for inclusion under Section 46A(7) of the Local Government Official Information and Meetings Act 1987 Items to be considered under Section 48(1)(a) of the Local Government Official Information and…

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Extraordinary Council Meeting

December 16, 2020 @ 3:15 pm - 4:30 pm
Waiata House, 27 Lincoln Road
Masterton, 5810 New Zealand
+ Google Map

Download the agenda here AGENDA Conflicts of Interest (Members to declare conflicts, if any) Apologies Late Items Items to be considered under Section 48(1)(a) of the Local Government Official Information and Meetings Act 1987:  Civic Centre; COVID-19 Contestable Sports Grant.

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Hearing: Wairarapa Solid Waste Management and Minimisation Bylaw Hearing 2021

December 16, 2020 @ 5:00 pm - 6:00 pm
Carterton Courthouse, Holloway St
Carterton, New Zealand
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Download agenda here AGENDA Conflicts of Interest (Members to declare conflicts, if any) Apologies Late Items HEARING: PROPOSED WAIRARAPA SOLID WASTE MANAGEMENT AND MINIMISATION BYLAW 2021 (186/20) Pages 601-661

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