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Organise an Event

If you are organising an event, good planning is essential. There are a number of things you will need to consider, some may apply to your event, some may not. Things to consider are:

For small events it is likely that many of these will not apply so please get in touch to see what applies to you before you carry out lots of work planning your event. You should contact the Council at least 2 months prior to the event to discuss what will be required. This will give you enough time to comply with any legal requirements that may apply to your event.

Download our Guide to Event Organising (PDF, 488KB)

Download our Electronic Event Application Form (PDF, 120 KB)

Waste at Events

Solid Waste Management and Minimisation Bylaw

Council wants to support event organisers, stall holders, and food and drink vendors in our region to reduce the amount of waste created at events. In late 2020 we adopted a new bylaw to help manage and minimise solid waste which would normally go to landfill. The bylaw came into effect on 25 January 2021, and Section 13, Events, followed on 25 January 2022. If you’re planning an event in the district you will need to consider the following:

  • Any event with over 1,000 people attending it must submit a Waste Minimisation Plan.
  • The waste plan needs to detail what volume and types of waste are expected, and the steps to minimise waste going to landfill.
  • Plans must be submitted to Council 30 days before the event. This will allow us time for us to assess the plan, and if necessary, help us work with the event organisers.
  • Event managers will also need to provide a post-event report on the amount and types of waste collected.

Waste Minimisation Plan Template (PDF, 171KB)

Post Event Waste Analysis Report (PDF, 119KB)

Venues for Hire

Please note that the Masterton Town Hall is closed for earthquake strengthening but there are a number of other venues available in the region including the Wairarapa College Auditorium and the Carterton Events Centre.

There are also a number of rural halls (PDF, 23KB) available for hire, check them out here »

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